• Competitive
  • New York, NY, USA
  • Permanent, Full time
  • Moody's
  • 22 Aug 17

Administrative Assistant

Location: New York, NY, USA


Responsibilities
Provide comprehensive administrative support to a team of VP's, MD's and analysts.
- Work with databases in locating correct record numbers to prepare documents for uploading to document retention system, preventing back logs of documents.
-Review weekly reports of client calls and follow up on any missing information.
- Handle all aspects of travel and entertainment activities from the reservation process to accurate processing of expense reports. Must develop detailed knowledge of company policies.
-Maintain managers' schedules including responding to meeting requests and resolving of calendar conflicts .
-Handle all aspects of meeting coordination from scheduling meetings, reserving meeting rooms, arranging teleconferences and webcasts, ordering any catering to room setup and preparing agendas .
-Create and modify PowerPoint presentations.
-Work with Word documents and Excel spreadsheets.
-Working knowledge of Bloomberg a plus.

The ideal candidate will :
- have a professional demeanor in person and on the phone.
- be a self-starter who stays on schedule prioritizing time well with minimal supervision- - be someone who anticipates the needs of the team, i.e. printing documents in advance, requesting rooms, calendar management.
-have strong skills in Word, Excel and Powerpoint.
-maintain discretion with confidential information.
-have a strong orientation toward teamwork.

Department/Team:

Public Finance

Qualifications - 3 - 5 yrs of experience
- Strong ability in Microsoft Office, Powerpoint/Excel
-Organization Skills
-Strong verbal and written communication skills
-Ability to multi-task and adapt to shifting priorities
-Minimal required level of supervision

Moody's is an essential component of the global capital markets, providing credit ratings, research, tools and analysis that contribute to transparent and integrated financial markets. Moody's Corporation (NYSE: MCO) is the parent company of Moody's Investors Service, which provides credit ratings and research covering debt instruments and securities, and Moody's Analytics, which offers leading-edge software, advisory services and research for credit and economic analysis and financial risk management. The Corporation, which reported revenue of $3.6 billion in 2016, employs approximately 10,700 people worldwide and maintains a presence in 36 countries. Further information is available at www.moodys.com.

Moody's is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, gender, age, religion, national origin, citizen status, marital status, physical or mental disability, military or veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Moody's also provides reasonable accommodation to qualified individuals with disabilities in accordance with applicable laws. If you need to inquire about a reasonable accommodation, or need assistance with completing the application process, please email accommodations@moodys.com.. This contact information is for accommodation requests only, and cannot be used to inquire about the status of applications.

For San Francisco positions, qualified applicants with criminal histories will be considered for employment consistent with the requirements of the San Francisco Fair Chance Ordinance. For New York City positions, qualified applicants with criminal histories will be considered for employment consistent with the requirements of the New York City Fair Chance Act. For all other applicants, qualified applicants with criminal histories will be considered for employment consistent with the requirements of applicable law.

Click here to view our full EEO policy statement. Click here for more information on your EEO rights under the law.

MIS and MSS Candidates are asked to disclose securities holdings pursuant to Moody's Policy for Securities Trading. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.