Job Description

About Citco

Citco is a global leader in fund services, corporate governance and related asset services with staff across 50 office locations worldwide. With $3 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients' needs.

For more information about Citco, please visit www.citco.com

About the Team & Business Line:

We are seeking a detail-oriented and organized HR Data Retention Project Intern to support an ongoing HR records management and data retention initiative. The role will focus on reviewing employee records, assisting with document digitization activities, coordinating file retention reviews, and supporting compliance with data retention requirements across multiple jurisdictions.

This is an excellent opportunity for an individual looking to gain practical HR, data governance, and project management experience within a global organization.

Responsibilities

Your Role:

• Support the review and organization of physical and electronic HR records.
• Assist with identifying records that are due for retention, archival, or destruction in line with company policy and applicable legislation.
• Coordinate document preparation and tracking activities for scanning and digitization projects.
• Maintain record inventories and trackers to ensure accurate monitoring of project progress.
• Review employee files against established retention schedules and escalation criteria.
• Assist with data validation, cleansing, and quality checks within HR systems and file repositories.
• Support the preparation of project documentation, status reports, and metrics.
• Liaise with HR team members and external vendors involved in document scanning and storage activities.
• Provide general project and administrative support to the HR team as required.

Qualifications

About You:

• Currently pursuing or recently completed a degree in Human Resources, Business, Law, Information Management, Data Analytics, or a related discipline.
• Strong attention to detail and ability to work with large volumes of information accurately.
• Excellent organizational and administrative skills.
• Strong Microsoft Office skills, particularly Excel.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.

Desirable

• Previous administrative, records management, compliance, or HR experience.
• Understanding of data privacy principles and record retention requirements.
• Experience working with document management systems or databases.

What You Will Gain

• Hands-on experience working on a large-scale HR project.
• Exposure to HR operations, compliance, and data governance practices.
• Experience managing sensitive employee records and retention requirements.
• Opportunity to work with HR teams across multiple jurisdictions.
• Practical project management and stakeholder coordination experience.
• Experience working within a global professional services organization.

Key Competencies

• Attention to Detail
• Confidentiality and Integrity
• Organization and Planning
• Teamwork and Collaboration
• Accountability
• Continuous Improvement Mindset

This role is ideally suited to someone who enjoys working with data, documentation, and process improvement while gaining valuable experience within Human Resources and compliance-related projects.

Our Benefits

Your wellbeing is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.

We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.

Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.