Job Description




About Citco



The Citco group of companies (Citco) is a network of independent companies worldwide for over 70 years, all of which are leading providers of asset-servicing solutions to the global alternative investment industry. With $1.8+ trillion in AuA and operations across 36 countries with over 50 office locations.



For decades, industry publications have recognized our leadership in service and innovation. These accolades are a reflection of our drive to push ourselves and our industry forward.



With strategically positioned global offices, we offer opportunities for graduates and seasoned professionals to work across the world. Careers at Citco can span continents.



For more information about Citco, please visit www.citco.com




About the Team & Business Line:



For over 75 years Citco has developed an ethos of service excellence and partnership in corporate fiduciary and administration that our clients rely upon. Through our global office network we provide a full suite of corporate administrative services to set up, administer and maintain corporate entities throughout their life cycle.



Working with our Centre of Excellence Company Secretarial Team, you will work with multinationals, corporates and private clients to provide critical support that helps them meet the increasing regulatory and compliance requirements that shape the industry.


Main Job Functions / Tasks

• Manage and review corporate secretarial matters for Singapore and Hong Kong entities.


• Prepare and review resolutions, minutes, corporate records, transaction documents and other relevant client documents.


• Prepare and/or review XBRL financial statements for Singapore statutory filing requirements.


• Ensure compliance with statutory requirements, internal procedures and client-specific requirements.


• Obtain compliance clearance for internal onboarding and external KYC requests.


• Perform quality control and provide technical guidance on complex matters.


• Supervise, allocate work and provide coaching and support to team members.


• Monitor workload, deadlines, SLAs and overall quality of deliverables.


• Liaise with clients, overseas offices and internal stakeholders on corporate secretarial matters, including fund client-facing activities.


• Identify process improvements and support automation and workflow initiatives.


• Support management reporting, team performance monitoring and other operational initiatives.


• Provide coverage for the Line Manager during their absence, including overseeing day-to-day team operations and addressing escalations as required.


• Perform other ad-hoc duties as required.

Key Competencies

• Strong background in corporate secretarial services; experience supporting Singapore and Hong Kong entities is highly advantageous.


• Strong knowledge of corporate governance, statutory compliance and corporate secretarial processes.


• Experience with Singapore XBRL statutory filing requirements is advantageous.


• Strong attention to detail and quality-control mindset.


• Good leadership, coaching and people-management skills.


• Strong communication, client and stakeholder-management skills.


• Strong analytical, problem-solving and decision-making skills.


• Excellent organization and ability to manage multiple priorities and deadlines.


• Proactive approach to process improvement and operational efficiency.


• Proficiency in Microsoft Office, particularly Excel and Word; experience with ViewPoint and XBRL is advantageous

Our Benefits



Your well being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.



We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect



Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.