Receptionist and Office Assistant

  • Competitive
  • Singapore
  • Permanent, Full time
  • T+O+M , EA Licence No: R1105397
  • 15 Feb 19

Seeking a candidate for a Receptionist and Office Assistant. The role of Receptionist & Office Assistant reports directly to the Office Manager and works closely with the global Human Resources function.

  • Traditional reception duties, including greeting visitors, answering telephones and setting up meeting rooms and video conferences
  • Provide refreshments and catering for meetings as required
  • Support the Office Manager with identifying and addressing office facility issues and ordering office supplies
  • Organise the weekly Friday employee lunch
  • Help with arrangements to celebrate employee milestones as well as company events
  • Oversee common and kitchen areas. Handle the associated ordering of stock and supplies as well as the maintenance of appliances, crockery and other kitchen items
  • Look after all incoming/outgoing post and assist with courier collections and deliveries
  • Assist with administrative tasks including printing, filing and data entry
  • Support visiting international Värde employees with necessary seating arrangements and set-up
  • PA support of the Human Resources Manager, including diary management, travel coordination, meeting scheduling, expense processing and annual leave tracking
  • Learn about HR processes and initiatives, and support administration and logistics of recruiting as well as L&D initiatives

Candidates should have a minimum of 2 years of experience in a client/customer facing role. Undergraduate qualifications are required.