Deputy Company Secretary - ABCIB

Responsibilities:

• Assist the Chair/Company Secretary with the smooth running of the Banks’ board and committees, assisting with the setting of agendas, preparation of papers and calling of meetings;
• Work with the Chair, Company Secretary, CEO and management to ensure the presentation of accurate, timely and high quality supporting information for the board and its committees.
• Build relationships of mutual trust with the Chair, non-executive directors whilst maintaining the confidence of the Company Secretary, CEO and executive directors.
• Act as a point of contact and source of advice and guidance for directors (particularly in relation to confidential or sensitive issues).
• Preparation and circulation of minutes for the board of the Banks and the various Board Committees (ABCIB: Corporate Governance Committee, the Remuneration Committee, the Audit Committee, the Compliance Committee, and Board Risk Committee; and the ABCIB and London Branch Mancoms;
• Draft and periodically up-date the constitutional and corporate governance documents for the Banks, including the board charters, all policy documents at board level and the charters of the Boards’ Committees.
• Draft the corporate governance documents of the London Branch, including its committee charters.
• Assist the Chair/Company Secretary with the induction of new directors, drafting the induction policy and maintaining an up-to-date induction pack with materials which inform the director as to the legal and regulatory requirements placed on a director.
• Assist the Chair/Company Secretary with the continuing education of directors, drafting papers and making presentations as required and liaising with directors and HR in order to establish a programme of continuing education.
• Assist with all annual administrative matters including, but not limited to, the board annual self-assessment process, drafting and updating the required questionnaires, conducting one-to-one interviews, collating and analyzing the data produced for presentation to the ABCIB Corporate Governance Committee.
• Maintain the Banks’ statutory registers and those of its UK subsidiaries.
• Ensure that annual returns and other required documents are promptly filed with Companies House or equivalent for the Bank, and the London Branch.
• Inform Companies House or equivalent of any changes in the Bank’s or London Branch’s constitution/structure/directors.
• Ensuring the security of the Banks’ constitutional legal documents e.g. its Certificate of Incorporation and Articles of Association.
• Assist with the drafting and maintenance of the Management Responsibilities Map for the Banks and for London Branch. 
• Assist the Banks and London Branch with the corporate governance aspects of all specific projects which are undertaken from time to time.
• Ensure that all legislative, legal, regulatory and corporate governance developments or changes are communicated to the board and that the board has regard to them when taking its decisions.
• Assist the Banks with advice and drafting in relation to corporate governance matters below board-level, such as management committee structures and terms of reference.
• Assist the Company Secretary in connection with any matters required in respect of the Banks’ subsidiaries.

Job Requirements:

• Good understanding of English company law
• Good understanding of corporate governance and regulatory requirements and standards at board level (Company Secretary requirement)
• Good understanding of the English law as it applies to directors of companies (Company secretary requirement)
• Professional qualification as a solicitor or barrister in England & Wales 
• 5 years or more PQE
• Proven ability to provide practical, accurate advice and support across a broad range of issues relating to the board
• Ability to instruct external advisers on complex matters
• Proven capacity to advise and provide guidance for senior management in relation to sensitive issues
• Ability to identify and analyse issues and recommend and implement practical solutions
• Proven record of dealing with management at a senior level or board level 
• High degree of professional ethics and integrity
• Practical approach to problem solving
• Confident and effective communicator (both written and oral)
• Ability to prioritise and manage workloads
• A self-starter capable of building strong working relationships with senior management and directors