About The Role



Purpose

We are seeking a Talent Acquisition Associate to join our People & Culture (P&C) team, supporting the smooth running of our in-house recruitment function across our various Private Wealth business areas. This role focuses on providing administrative and operational support throughout the recruitment lifecycle, ensuring a professional and efficient service that aligns with our People strategy and recruitment budget. You will play a key part in ensuring a seamless recruitment process, from job postings to offer acceptance and onboarding.



Responsibilities

Recruitment Coordination & Support:

• Collaborate with the P&C team to understand and support recruitment needs across business areas

• Provide administrative support for the end-to-end recruitment process, including job approvals, posting job adverts, screening candidates, and scheduling interviews

• Assist in sourcing candidates using platforms like LinkedIn, referrals, and other direct channels, helping to identify and engage top talent

• Help maintain and update talent pools for various roles, ensuring potential candidates are engaged for future opportunities

• Draft and update job descriptions and adverts, ensuring they are clear, compliant, and attract suitable candidates

• Manage candidate applications and communications, ensuring a positive and professional experience throughout the process

• Act as a point of contact for hiring managers, supporting them with recruitment queries and processes

• Support with coordination and delivery of assessment centre days

• Prepare offer letters, contracts, and onboarding documentation



Vendor & ATS Support:

• Maintain the Applicant Tracking System (ATS), ensuring it is up-to-date and accurate

• Provide training and support to hiring managers on using the ATS for tracking applications and reviewing candidates

• Help monitor recruitment metrics, including time-to-fill and candidate feedback, to identify areas for improvement

• Support the management of the Preferred Supplier List (PSL), ensuring terms and service agreements are upheld

• Update the company intranet with relevant recruitment information



Process Improvement & Compliance:

• Support efforts to enhance the candidate experience by ensuring smooth communication and logistical arrangements

• Identify opportunities to improve the efficiency of recruitment processes

• Ensure compliance with employment legislation and recruitment best practices

• Assist in processing recruitment invoices and expenses

• Provide administrative support for recruitment-specific projects as directed by the P&C team

• While not directly interacting with customers, your actions should align with upholding the FCA's Consumer Duty principles, thereby contributing to fair and beneficial outcomes for our clients




About You



Knowledge

• Basic understanding of recruitment processes, including sourcing and administrative support (experience in financial services is a bonus)

• Awareness of recruitment legislation and best practices

• Familiarity with Applicant Tracking Systems and online recruitment platforms (Eploy experience is a bonus)



Qualifications

• Level 3 Certificate in Recruitment Practice / Level 3 Certificate in In-House Recruitment is desirable



Skills/Other relevant information

• Excellent organisational and administrative skills

• Proven experience in an administrative role

• Strong interpersonal and communication skills

• Pragmatic, flexible and able to work effectively under pressure and to deadlines

• Demonstrate exceptional problem-solving skills, attention to detail, and a genuine care for creating a remarkable candidate journey

• Detail-oriented and able to manage multiple tasks simultaneously

• Ability to handle sensitive information with confidentiality

• Proficiency in using Word and Excel